Exhibitor & Advertising Information

Location

All exhibits will be confined to the SAA exhibit area (Hilton Minneapolis Ballroom). No selling or order-taking is permitted outside of the exhibit area. It is the responsibility of each exhibitor to comply with Minnesota state sales tax requirements. Vendors who are selling products must complete Operator Certif‍icate of Compliance-ST-19. For additional information, visit www.taxes.state.mn.us

Assignment of Booth Space

The Exhibit contract and a 50% minimum deposit are required to reserve your booth space. Booth assignments will be made on a first-come, first-served basis and at the discretion of the Show Manager. Booth preferences will be honored whenever possible. However, the booth space will not be assigned until payment is made in full.

Prior assignment will be made for companies who have entered into a Sponsorship commitment and for Premier Business Members. Exhibitors will be notified of booth assignments by March 30, 2018. Service kits will be sent directly from the decorating contractor, Brede Exposition Services in April 2018.

Booth Package Fee

Exhibit booth packages are $850 each. Full payment is due with a postmark date of January 25, 2018. Any requests for booths after this time may be considered, and if approved, a $100 late fee will be charged. No additional booths will be sold after February 28, 2018.

Each Booth Package Includes:

• 10’ x 10’ exhibit booth with carpet
• 8’ high background drape
• 3’ high side divider drape
• 8’ draped table
• One 7 x 44 inch identification sign
• Two side chairs
• A listing in the Conference Booklet of exhibitor’s name and booth number. Conference Coupon flyer ad (business card size). Listing on the Suzuki website and ASJ before and after the event.
• Two conference/exhibit badges per booth. Additional exhibit-only badges may be purchased for $75 each. Exceptions are made for sponsors only. Additional equipment and services can be ordered through Brede Exposition Services, the official decorating contractor of the Conference. All materials must be sent directly to the official decorator prior to the conference.

Accommodations

The conference will be held at the Hilton Minneapolis, 1001 Marquette Avenue South, Minneapolis, MN 55403-2440. To receive the special attendee room rate for rooms between the dates of May 22, 2018 and May 29, 2018, make a reservation by May 1, 2018. For information on guest room reservations at the Hilton click here or call 1-800-HILTONS and give the code SUZ.

Security

Guard service will be supplied on an around-the-clock schedule from move-in to move-out. The SAA strongly recommends that the exhibitor also secure a rider policy to cover all booth and display items during transportation to and from the site, as well as during installation, show dates, and dismantling.

Installation and Dismantling

Installation begins at 3 PM, Thursday, May 24. Exhibitors requiring additional time should check with the Show Manager. Exhibits must be dismantled Saturday, May 26, between 3:00 PM – 10:00 PM.

Cancellation

Exhibitors may withdraw up until March 1, 2018 for a 50% refund. No exceptions. Fees are nonrefundable after that time.

Download the Exhibitor Contract

Download the Advertising Contract

Download the Exhibitor and Advertising Brochure and Contracts

Show At A Glance

Location: Hilton Minneapolis
Set up: Thursday, May 24, 3:00 PM – 10:00 PM
Show opens: Friday, May 25, 9:00 AM
Hours: Friday, May 25, 9:00 AM – 7:00 PM (Closed 1:30 PM – 2:30 PM); Saturday, May 26, 9:00 AM – 3:00 PM
Breakdown: Saturday, May 26, 3:00 PM – 10:00 PM


ADVERTISING OPPORTUNITIES

Please note that you do not need to be an exhibitor to advertise in the booklet.
Color option is available for sponsors only.

Advertisements

The Conference Booklet is a 8″ x 11″ publication containing information on the Suzuki Association of the Americas 17th Conference. In addition to providing information on Conference activities, it includes a listing of the exhibitors and booth numbers. Each Conference participant receives this booklet, and our members use it throughout the year as a valuable resource guide.

Artwork

Specifications
We will only accept digital files in the preferred formats: JPG, TIF and PDF. Resolution must be 300 dpi or higher, Grayscale or CMYK color mode (no RGB). Deliver by CD, email or web.

Incomplete Artwork
Advertisers will be billed at the rate of $50/hour (minimum charge of 1 hour) for the scanning of photos or any rework charges involved in preparing the ad if it does not meet the above specifications. The advertiser will be responsible for any costs that result from failure to provide all materials in good order.

DEADLINES

Payment in full due…………. February 15, 2018
Artwork due……………………. March 1, 2018

RATES

Full page………………………… $575
Half page ………………………. $325
Quarter page………………….. $200
Announcement ad………….. $100
4-color: Sponsor option only

SIZES w” x h”

Full page with bleed………… 8.63” x 11.13”
Full page, trim………………… 8.38” x 10.88”
Half page horizontal……….. 4.71” x 6.98”
Quarter page, vertical……… 4.71” x 4.69”
Announcement ad………….. 3.5” x 2”